LIST OF DOCUMENTS
(The original/ true copies of documents to be submitted by the college/institute in the form of a hard copy of the proposal seeking upward revision of fees for the academic year 2025-2026)
Vol. I
Vol. II
- Receipt of Fees Paid to FRA
- Affidavit
- Computation of Fees For the Academic Year 2025-26
- Depreciation Chart For the Academic Year 2025-26
- Proposal Form in prescribed Proforma A,B & C
- The Audited Financial Statement 2023-23
- Audit Report
- Receipt & Payment
- Income & Expenditure
- Balance Sheet
- A1 & A2
- Copies of Form No 16 Teaching and Non Teaching Staff
- TDS Return File Statement 24Q
- TDS Return File Statement 26Q
- Audited Statutory statement of Trust F.Y .2023-24
- Trust Balance Sheet 23-24
- Copy of Income Tax ITR of Trust
- Budget for 2025-26
- Bank Statement
- Teaching Staff Approval Letter
- Sanction Intake Letter
- NAAC Accreditation
- Copy of Fees structure 2020 To 2024
- Extract of the Property 7/12
- Student admitted under Management Annex. A & B
- Statement of Students Appeared and Passed the Examination
- List of Interns UG students, stipend paid amount, date of payment and mode of payment (Bank/cash)
- List of PG students, stipend paid amount, date of payment and mode of payment (Bank/cash)
- List of Guest faculties, Qualifications, Subject, Amount Paid to individual & Mode of Payment (Cash/ Cheque/Bank).
- List of Visiting faculties, Qualifications, Subject, Amount Paid to individual and mode of Payment (Cash/ Cheque/Bank).
- The Receipt(s) showing acknowledgement of Affiliation Fees paid to the Affiliating Authority.
- The Receipt(s) showing acknowledgement of Affiliation Fees paid to the University.
- The Receipt(s) showing acknowledgement of Inspection Fees paid to the Affiliating/Competent Authority.
- The Receipt(s) of payment of Eligibility fees paid to the University – (Students X University Eligibility Fee per Student =Total and/or (Repeater Students X University Eligibility Fee per Student = Total)
- The Receipt(s) of payment of Enrollment Fees paid to the University (Newly Enrolled students X University Enrollment Fee per Student = Total).
- The Receipt(s) of payment of Exam Fees paid to the University – (Regular Students X University Exam Fee per Student= Total) and/or (Repeater Students X University Exam Fee per Student = Total)
- The receipt of payment of the Other University fees (e.g., Vice- Chancellor Fund, Ashwamedh Fee, Gymkhana Fee, Disaster Fund, E-Charge etc.): (Regular Students X Other Fee per Student = Total) and/or (Repeater Students X Other Fee per Student = Total).
- Copies of Insurance policy and receipts of payment made towards Student Insurance.
- Copies of the Insurance policy and receipts of payment made towards the Building Insurance
- Copies of Insurance policy and receipts of payment made towards Furniture, Equipment, Computers, Vehicles etc.
- Attach copy of the online expense schedule for ‘Repairs & Maintenance of College Building’ with course-wise bifurcation including copies of invoices/bills and receipts.
- Attach copy of the online expense schedule for ‘Repairs and Maintenance expenditure towards Furniture, Equipment, Vehicle, Computers, Electrification, etc.’ with course-wise bifurcation including copies of invoices/bills and receipts.
- Attach copy of the online expense schedule for “Annual Maintenance Charges (AMC) for e.g. Lift, AC, Fire System, Computer Hardware etc.” with course-wise bifurcation including AMC agreement, copies of invoices/bills andreceipts.
- Attach copy of the online expense schedule for “Software License Renewal Fee, Subscription Charges etc.” with course- wise bifurcation including copies of invoices/bills and receipts.
- Copy of agreement(s) of the college/institute and receipts of payment made to the Transporter towards free transport services to the students/staff.
- Receipts of Processing Fee/Review fee paid to Fees Regulating Authority
- Receipts Processing fee paid to Admission Regulating Authority
- 1) Admission published in the newspaper: Item-wise list with course-wise bifurcation along with bills and receipts of expenses copies of the advertisement published in the
newspaper.
2) Recruitment of Staff published in the newspaper: Item-wise list with course-wise bifurcation along with bills and receipts of expenses copies of the staff recruitment
advertisement published in the newspaper.
3) Advertisement – General : Item wise List with course- wise bifurcation towards advertisement published in
newspaper, social media, magazines, print media, periodicals, etc along with the copies of advertisement.
4) Cost of other advertisements for recruitment of staff
: Item wise List with course-wise bifurcation towards advertisement published in newspaper, social media, magazines, print media, periodicals, etc along with the copies
of advertisement.
5) Cost of other advertisements for Admissions : Item wise List with course-wise bifurcation towards advertisement
published in newspaper, social media, magazines, print media, periodicals, etc along with the copies of advertisement.
6) Cost of advertisement required to be published as per rules, regulation, act or any direction issued by Regulating Authority : Item-wise list with course-wise bifurcation along with bills and receipts of expenses copies of
the advertisement published in the newspaper - Attach copy of the online expense schedule for “Training & placement expenses” including copies of invoices/bills and receipts.
- Expenses claimed towards Industrial visit/tour with course- wise bifurcation including Name of the Company visited, date, no of students, charges per head, Travelling, Food and accommodation charges if any
- Attach copy of the online expense schedule for “Any other expenses relating to the student’s activity not covered by items no.1 to 6”
- Copy of sanction letter from the Bank/Financial Institution for which interest expenditure is claimed as a deduction on cash credit/ overdraft/ working capital facilities/ TEQIP Loan.
- Attach copy of the online expense schedule for “Conference and Seminar of Faculties” including copies of invoices/bills and receipts.
- Attach copy of the online expense schedule for “Conference and Seminar of Students” including copies of invoices/bills and receipts.
- Attach copy of the online expense schedule for
1. Consultancy Fees-legal
2. Consultancy Fees/ NAAC, NBA, NIRF, Autonomous, ICR etc.
with documentary proof of payment with a copy of TDS deducted and challan of deposit made - Attach copy of the online expense schedule for Professional Charges -Other (Chartered Accountant, ICWA, Company Secretary, TDS, GST, Professional Tax,Provident Fund etc.) with documentary proof of payment with copy of TDS deducted and challan of deposit made.
- Copies of bills and receipts of payment made to the service provider towards Internet Charges/Services
- Copies of bills and receipts of payments made towards Electricity charges with course-wise bifurcation claimed as an expenditure in the proposal form.
- Copies of bills and receipts of payments made towards Water and Tanker charges with course-wise bifurcation claimed as an expenditure in the proposal form.
- Attach copy of the online expense schedule with receipt(s) of payment made towards amount claimed under the head of Gardening Material.
- Copy of agreement providing Contractual Manpower services in lieu of Non-Teaching/Administration Staff : No. of persons employed (Note: List with designation and remuneration to be paid provided separately) Total amount paid to the contractor TDS amount deducted and deposited with IT GST collected and paid to the GST department
- Copy of agreement providing Manpower in lieu of Sweeping and/or Cleaning staff if engaged by the institute/college with copies of TDS returns. No. of persons employed Total amount paid to the contractor TDS amount deducted and deposited with IT GST collected and paid to the GST department
- Copy of agreement providing Manpower in lieu of Security and/or Watchman if engaged by the institute/college with copies of TDS returns. No. of persons employed Total amount paid to the contractor TDS amount deducted and deposited with ITGST collected and paid to the GST department
- Attach copy of the online expense schedule with copies of bills, receipt(s) of payment made towards the amount claimed under the head of “Laboratory Expenses, Demonstration Material, Consumables, Chemicals etc.”
- Attach copy of the online expense schedule for the processing fee paid to NAAC / NBA / NIRF /NABH/NABL etc. for accreditation (if applicable).
- Attach copy of the online expense schedule for other expenses claimed under the head of “All other expenses not categorise / not grouped in any heads/subheads given above”.
- Copies of bills and receipts for addition to the fixed asset during the Financial Year 2023-24.
- Item-wise list, bills and receipts of expenses claimed as the purchase of seeds, manure, fertilizer, insecticide, pesticide, and Nursery expenses in the case of Agriculture colleges/institutes
- Item-wise list, bills and receipts of expenses claimed as the purchase of Cattle feed, fodder, medicine, etc. in respect of courses conducted by Agriculture colleges/ institutes.
- Proof of online proposal for approval of fees for academic year 2025-2026 displayed on the website and notice-board of the Institute/ College.
